A Sponsored Programs Specialist is part of the Office of Sponsored Programs (OSP) service delivery team whose mission is to provide the best possible customer service to the VUMC research community. This position will work in a high-volume, fast-paced, and dynamic team environment assisting in achieving departmental goals by providing various proposals and award services support to an assigned portfolio with duties of a complex and confidential nature.
Sponsored Programs Specialist (SPS) supports an assigned departmental portfolio of faculty/fellow researchers (PIs) and staff with the administration of pre-award and awards management tasks, with a focus on customer service .
The SPS's duties include but are not limited to; review of proposals and awards for compliance with VUMC and sponsor policies. The SPS collaborates with departmental staff and faculty as well as with sponsoring agencies to provide updated information on requests of applications or awards such as just-in-time, prior approvals, no-cost-extensions, re-budget requests and other supplemental material. He or she provides advice and guidance to researchers and administrators on the application of grant funding policies, regulations, and procedures and serves as liaison between the department and funding agencies on various issues pertaining to proposals, awards, and /or budgets. The SPS maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information. The SPS contributes to and supports a team environment.
Reviews grant proposals in line with sponsor submission guidelines ensuring compliance with both internal and external requirements.
Assist departmental staff involved in grants administration by serving as a subject matter expert, interpreting and providing guidance on VUMC policies and sponsor regulations.
Develop and maintain a thorough understanding of Federal Circulars and applicable sponsor updates to the administration of each award.
Independently keep abreast of changes or updates in sponsored project terms and conditions and VUMC policies and procedures as they relate to establishment/maintenance of the sponsored project.
Accept sponsored research awards (NGA's), which includes performing detailed, thorough review and analysis of executed award documents, interpreting sponsor terms/conditions and distributes award documents to PI, Departmental Administrator and responsible post award central office individual.
Serve as liaison/customer service representative between departmental staff, faculty and the sponsor for inquiries and modification/prior approval requests.
Contributes in providing OSP resources to help faculty and staff with proposal and award management activities. (i.e. OSP blog communications, website material and updates, checklists, insights to best practice, focused staff training)
Regularly review award files for closeout and follow up on outstanding items with departmental personnel and faculty to ensure that all award requirements are met.
Other duties as required.
Bachelor's Degree and 3 years relevant experience
The Office of Sponsored Programs (OSP) assists all members of the Medical Center community with the submission of grant proposals for external support of research, creative, instructional, and service activities.
More specifically, OSP supports investigators who have or plan to apply for external funding and departmental administrators who assist these investigators with proposal preparation and award administration.
OSP's goal is to deliver high-quality services and expertise in an efficient and professional manner. We seek ways to improve the management complexities within the pre- and non-financial award cycle, while building relationships with the research community. Our mission is to continually improve VUMC's overall technical and functional expertise in research administration.
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 9 adult and 9 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 100 hospitals in the US
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
American Association for the Advancement of Science: 12 faculty members elected fellows in 2014
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.