Sponsored Programs Specialist (SPS) supports an assigned departmental portfolio of faculty/fellow researchers (PIs) and staff with the administration of pre-award and awards management tasks, with a focus on customer service .
The SPS's duties include, but are not limited to; review of proposals and awards for compliance with VUMC and sponsor policies. The SPS collaborates with departmental staff and faculty as well as with sponsoring agencies to provide updated information on requests of applications or awards such as just-in-time, prior approvals, no-cost-extensions, re-budget requests and other supplemental material. He or she provides advice and guidance to researchers and administrators on the application of grant funding policies, regulations, and procedures and serves as liaison between the department and funding agencies on various issues pertaining to proposals, awards, and /or budgets. The SPS maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information. The SPS contributes to and supports a team environment.
Reviews grant proposals in line with sponsor submission guidelines ensuring compliance with both internal and external requirements.
Assist departmental staff involved in grants administration by serving as a subject matter expert, interpreting and providing guidance on VUMC policies and sponsor regulations.
Develop and maintain a thorough understanding of Federal Circulars and applicable sponsor updates to the administration of each award.
Independently keep abreast of changes or updates in sponsored project terms and conditions and VUMC policies and procedures as they relate to establishment/maintenance of the sponsored project.
Negotiate sponsored research agreements, primarily with foundations, which includes performing detailed, thorough review and analysis of the draft award.
Serve as liaison/customer service representative between departmental staff, faculty and the sponsor for inquiries and modification/prior approval requests.
Contributes in providing OSP resources to help faculty and staff with proposal and award management activities. (i.e. OSP blog communications, website material and updates, checklists, insights to best practice, focused staff training)
Regularly review award files for closeout and follow up on outstanding items with departmental personnel and faculty to ensure that all award requirements are met.
Other duties as required.
Must be organized
Excellent written and oral communication skills are critical
Demonstrated ability to work both as a member of a team and independently
Demonstrated ability to work under the pressure of hard deadlines and competing priorities
Proficient and excellent knowledge of commonly used software packages (i.e., Microsoft Word, Excel, PowerPoint, Adobe and email programs)
Must have the ability to learn in detail sponsor specific electronic grants management systems (i.e., grants.gov, eBRAP, NIH eRA Commons and ASSIST, NSF Fastlane) in addition to VUMC specific ERA systems (Coeus, PEER, eDiscovery, ARIES)
Must have knowledge of federal regulations and non-federal agency practices governing sponsored research
Independently identifies and provides ad hoc problem solving
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
US News & World Report: #1 Hospital in Tennessee, #1 Health Care Provider in Nashville, #1 Audiology ( Bill Wilkerson Center ), 9 adult and 9 pediatric clinical specialties ranked among the nation's best, #15 Education and Training
Truven Health Analytics: among the top 100 hospitals in the US
Becker's Hospital Review: one of the "100 Greatest Hospitals in America"
The Leapfrog Group: grade "A" in Hospital Safety Score
National Institutes of Health: among the top 10 grant awardees for medical research in the US
American Association for the Advancement of Science: 12 faculty members elected fellows in 2014
Magnet Recognition Program: Vanderbilt nurses are the only group honored in Middle Tennessee
Nashville Business Journal: Middle Tennessee's healthiest employer
American Hospital Association: among the 100 "Most Wired" medical systems in the US
Internal Number: 1908877
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.